U.S. DEPARTMENT OF STATE
U.S. EMBASSY NOUAKCHOTT, PROGRAM & GRANTS OFFICE (PGO)
Annual Program Statement
Funding Opportunity Title: U.S. Embassy Nouakchott – PGO Annual Program Statement
Funding Opportunity Number: DOS-PRM-ESF-Nouakchott-FY19
Deadline for Applications: September 3, 2019 at 3:00 P.M. GMT
CFDA- Number(s): 19.70 General Department of State Assistance
Total Amount Available: pending Availability of Funding
Maximum for Each Award: This notice is subject to availability of funding. PGO reserves the right to consider project proposals received through this APS later, if funding is not immediately available during this fiscal year
For questions related to the PGO grants, please contact the Program and Grants Office at Nouakchottgrants@state.gov. Please indicate the following on subject line:
1. “PGO SSH” for Special Self Help,
2. “PGO JTF” for Julia Taft Fund,
3. “PGO ESF ARDF” for Economic Support Fund/Africa Regional Democracy Fund.
4. “PGO TSCTP/CVE” for The Trans-Sahara Counterterrorism Partnership Program.
A. PROGRAM DESCRIPTION
Description: The U.S. Embassy in Mauritania is pleased to announce that it is accepting proposals – pending funding availability – through its Program and Grants Office. This is an Annual Program Statement outlining our funding priorities, the strategic themes we focus on, and the procedures for submitting requests for funding. Please, read carefully the instructions before applying:
1. Special Self Help:
The purpose of the small grants program is to award a limited number of grants to civil society organizations, nonprofit-organizations, local associations, youth groups, cooperatives, and non-governmental organizations to empower vulnerable communities in order to improve socioeconomic conditions. Projects proposed should not exceed $12,000 (about 432000 MRU)
2. Julia Taft:
This fund is intended primarily to support projects that assist refugees or refugee returnees. Projects could range from income generating activities to capacity building programs. The fund seeks to meet gaps in ongoing refugee programs that can be filled locally through projects of up to $25,000. Proposed projects should not exceed $25,000 (about 900,000 MRU)
The SSH and JTF support proposals related to the following activities:
– Income generation: for example, gardening, community-based meat provision, cooperative chicken farming, sewing services.
– Water and sanitation: for example, construction of community wells, dams, or other water systems
– Health or education materials: for example, purchase of tables, desks, small equipment, supplies, books and bookshelves for a library.
– Equipment for a small business: for example, a weaving or sewing machine, a machine to grind millet, husk rice, or tools to support a trade
– Miscellaneous equipment: for example, an oven or refrigerator for a school or a clinic.
3. Economic Support Fund (ESF) – Africa Regional Democracy Fund
Programming supported with ARDF resources must address one, or in some cases a combination, of the following Program Elements, adapted from the Foreign Assistance Standardized Program Structure and Definitions (SPSD) or “the Foreign Assistance Framework:”
– DR.2.1 Legislative Authority – Function and Processes:
Definition: Improve the way the legislature and legislative processes and procedures work to uphold democratic practices. Focus on the quality and effectiveness of legislation, including the constitution, codes, laws, and regulations applying to various development sectors. Increase the legislature’s capacity to be responsive to the people it serves, enhance public participation, engage in policy-making, hold itself and the executive accountable, and oversee the implementation of government programs, budgets, and laws.
– DR.3.2 Elections and Political Processes:
Definition: Provide assistance that enables citizens to select and replace their leaders through periodic, inclusive, accountable, and free and fair elections. This includes support for legal and regulatory frameworks, open and effective election administration, broad public participation and civic awareness, societal oversight of electoral processes, and accountable procedures for election-related grievances and appeals.
– DR.4.3 Civic Education, Citizen Participation, and Public Accountability:
Definition: Support activities that advance citizen engagement to hold governments accountable and to participate in economic, political, governing, and other critical process aimed at creating more peaceful, democratic, and pluralistic societies. Promote citizen engagement in local decision-making processes, such as through participatory budgeting processes and public-private dialog for economic development priorities. Examples of other activities include, supporting CSO and citizen advocacy efforts; backing citizen monitoring and oversight initiatives; and strengthening citizen engagement in service delivery. Activities in this element relate to the role of civil society in holding public institutions accountable (watchdog role).
– DR.6.1 Human Rights Systems, Policies, and Protection:
Definition: Support systems to prevent and address human rights violations through early warning, monitoring, investigating, and reporting. Promote respect for human rights and support human rights defenders through utilization of national, regional, and international legal systems for human rights protection and enforcement. Harmonize domestic laws and policies with international human rights standards; promote the adoption and implementation of human rights and labor standards; and sponsor legal aid and other assistance for victims of human rights violations. Support the work of National Human Rights Commission[s]. Integrate human rights into training for security sector actors, teachers, civil society leaders, journalists, religious leaders, and government officials.
Projects proposed should be in the range of $100,000- $450, 000 (3,600,000- 16,200,000 MRU)
4. ESF TSCTP/CVE:
Programs will focus on vulnerable or marginalized groups that are particularly susceptible to recruitment, especially youth, and will build their sense of civic engagement and social responsibility through promotion of peaceful cultural and social traditions, engagement with public authorities, and development of networks that foster collaboration and resilience against violent extremism. Programs will support governments to be responsive to local needs, which can be a driver of violent extremism if local issues are not addressed. Programs will also focus on increasing livelihood development in areas where high unemployment is a driver of violent extremism.
Projects proposed should be in the range of $100,000- $450, 000 (3,600,000- 16,200,000 MRU)
B. FEDERAL AWARD INFORMATON
Length of performance period: 1 to 12 months
Number of awards anticipated: TBD
Type of Funding: Fiscal Year 2019 SSH, JTF, and ESF
Anticipated program start date: October 2019
Funding Instrument Type: Grant.
Program Performance Period: October 2019 – September 2020.
C. ELIGILIBITY INFORMATION
1. Eligible Applicants
The Program and Grants Office (PGO) encourages applications from International Organizations, UN Institutions, and locally registered civil society entities such as, national non-governmental organizations, associations, cooperatives, or groups with refugee or returnee programming experience.
Applicants are only allowed to submit one proposal per organization. If more than one proposal is submitted from an organization, all proposals from that institution will be considered ineligible for funding.
In order to be eligible to receive an award, all organizations must have a Data Universal Numbering System (DUNS) number from Dun & Bradstreet, as well as a valid registration on www.sam.gov. Please see Section F.3 for information on how to obtain these registrations.
D. APPLICATION AND SUBMISSION INFORMATION
Please follow all instructions below carefully. Proposals that do not meet the requirements of this announcement or fail to comply with the stated requirements will not be ineligible.
Content of Application
• The proposal clearly addresses the goals and objectives of this funding opportunity
• The proposal is in English.
• All budgets are in U.S. dollars
• All pages are numbered
• All Microsoft Word documents are single-spaced, 12 point Times New Roman font.
All proposals must include the following items:
1. SF 424 Application form which is available at:http://aopefa.a.state.gov/content/Documents/SF424.pdf
2. SF424A (Budget Information for Non-Construction programs) Ctrl+ link
3. SF424B (Assurances for Non-Construction program) Ctrl + link
4. A cover letter
5. The organization’s official registration documentation
6. The list of the members of the organization
7. A description of the proposed project’s activities and goals
8. A detailed budget
9. The projected period of performance (start and end dates)
10. Support/recommendation letters (if available)
*Proposals should not exceed ten pages*
1. Summary Coversheet: Cover sheet stating the organization name, the name of its point of contact, proposal date, program title, program period of performance (proposed start and end date), and brief purpose of the program.
2. Proposal (10 pages maximum): The proposal should contain sufficient information that anyone not familiar with it would understand exactly what the applicant wants to do. You may use your own proposal format, but it must include all the items below.
• Proposal Summary: Short narrative that outlines the proposed program, including program objectives and anticipated impact.
• Introduction to the Organization: A description of past and present operations, showing ability to carry out the program, including information on all previous grants from the U.S. Embassy and/or other U.S. government agencies.
• Problem Statement: Clear, concise and well-supported statement of the problem to be addressed and why the proposed program is needed.
• Program Goals and Objectives: The “goals” describe what the program is intended to achieve. What aspect of the relationship between the U.S. and Mauritania will be improved? The “objectives” refer to the intermediate accomplishments on the way to the goals. These should be achievable, measurable, and time-bound.
• Program Activities: Describe the program activities and how they will help achieve the objectives.
• Program Methods and Design: A description of how the program is expected to work to solve the stated problem and achieve the goal.
• Proposed Program Schedule: The proposed timeline for the program activities. Include the dates, times, and locations of planned activities and events.
3. Required Registrations:
All organizations applying for grants must obtain these registrations. All are free of charge:
• Unique Identifier Number from Dun & Bradstreet (DUNS number)
• NCAGE/CAGE code
• www.SAM.gov registration
Step 1: Apply for a DUNS number and an NCAGE number (these can be completed simultaneously)
DUNS application: Organizations must have a Data Universal Numbering System (DUNS) number from DUNS & Bradstreet, if your organization does not have one already, you may obtain one by calling 1-866-705-5711 or visiting http://fedgov.dnb.com/webform
NCAGE application: Application page here https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx
Instructions for the NCAGE application process:
For help from within the U.S., call 1-888-227-2423
For help from outside the U.S., call 1-269-961-7766
Email NCAGE@dlis.dla.mil for any problems in getting an NCAGE code.
Step 2: After receiving the NCAGE Code, proceed to register in SAM by logging onto: https://www.sam.gov. SAM registration must be renewed annually.
Applications may be submitted for consideration at any time during the time frame provided in the call for proposals. All submission must be received by September 3, 2019 at 3:00 P.M. GMT.
If organizations fail to meet the deadline noted above, their application will not be considered for funding and will be considered ineligible
Please note that the Embassy will not accept any proposals before or after the call for proposals. Applicants can submit their proposal via our electronic email at Nouakchottgrants@state.gov or at the Embassy Gate following the call guidelines. Once the call for proposal is issued, PGO will not accept any phone calls or exchanges related to the call for proposals. Failure to comply may result in dismissal of proposal. Successful candidates will receive a notification letter informing them of the decision on their application. Once regrets letters are sent, PGO will discard all non-approved proposals. All approved proposals will be kept in compliance with proper grant records management.
Reporting Requirements: Successful applicants will be required to submit a quarterly report. Mid-year report must be submitted prior to the second payment request. The recipient must provide a narrative report of the program to the Grants Officer Representative (GOR) 60 days upon receipt of the second and final payment. Reports should describe implemented activities status and its impact – demonstrated by metrics and relevant quantitative and qualitative data – on the community.
For questions related to the PGO Small grants program, please contact the Program and Grants Office at Nouakchottgrants@state.gov. Please indicate on the subject line “PGO SSH” for Small Grants; “PGO JTF” for Julia Taft Fund Grants, “PGO ESF Regional Democracy” for the Economic Support Fund – Africa Regional Democracy and “PGO ESF TSCP/CVE” for the Economic Support Fund – Trans-Sahara Counterterrorism Partnership Program/Countering Violent Extremism.
All application materials must be submitted by the deadline at Nouakchottgrants@state.gov or at the US Embassy Nouakchott Gate with subject line “PGO SSH” for Small Grants; “PGO JTF” for Julia Taft Fund Grants, “PGO ESF Regional Democracy” for the Economic Support Fund-Africa Regional Democracy and “PGO ESF TSCTP/CVE for The Trans-Sahara Counterterrorism Partnership Program.
Appropriate use of U.S. Funds:
– The U.S. government does not provide assistance awards to cover more than 10% of the amount for salaries.
– The project must support one of the US Embassy’s Integrated Country Strategy (ICS) goals and must include promotion of the U.S. Embassy’s involvement.
Application materials can be found at: http://www.grants.gov/web/grants/view
Office Hours: Monday through Thursday 8:00 a.m. to 6:00 p.m. Friday 8:00 a.m. to 12:00 p.m.
E. APPLICATION REVIEW INFORMATION
Each application will be evaluated and rated on the basis of the evaluation criteria outlined below. The criteria listed are closely related and are considered as a whole in judging the overall quality of an application.
Review criteria, with or without weighting or numerical scoring – examples include:
Organizational capacity and record on previous grants: The organization has expertise in its stated field and PGO is confident of its ability to undertake the program. This includes a financial management system and a bank account.
2. Quality and Feasibility of the Program Idea: The program idea is well developed, with detail about how program activities will be carried out. The proposal includes a reasonable implementation timeline. (25 points)
Goals and objectives: Goals and objectives are clearly stated and program approach is likely to provide maximum impact in achieving the proposed results. (15 points)
Embassy priorities: Applicant has clearly described how stated goals are related to and support U.S. Embassy Nouakchott’s priority areas or target audiences. (15 points)
Budget: The budget justification is detailed. Costs are reasonable in relation to the proposed activities and anticipated results. The budget is realistic, accounting for all necessary expenses to achieve proposed activities. (15 points)
Monitoring and evaluation plan: Applicant demonstrates it is able to measure program success against key indicators and provide milestones to indicate progress toward goals outlined in the proposal. The program includes output and outcome indicators, and shows how and when those will be measured. (15 points)
Sustainability: Program activities will continue to have positive impact after the end of the program. (15 points)
2. Review and Selection Process
A Grants Review Committee will evaluate all eligible applications.
3. Anticipated Announcement and Federal Award Dates
Successful applicants will be notified by September 12, 2019 or earlier.
F. FEDERAL AWARD ADMINISTRATION INFORMATION
1. Federal Award Notices
The grant award or cooperative agreement will be written, signed, awarded, and administered by the Grants Officer. The assistance award agreement is the authorizing document and it will be provided to the recipient for review and signature by email. The recipient may only start incurring program expenses beginning on the start date shown on the grant award document signed by the Grants Officer.
If a proposal is selected for funding, the Department of State has no obligation to provide any additional future funding. Renewal of an award to increase funding or extend the period of performance is at the discretion of the Department of State.
Issuance of this NOFO does not constitute an award commitment on the part of the U.S. government, nor does it commit the U.S. government to pay for costs incurred in the preparation and submission of proposals. Further, the U.S. government reserves the right to reject any or all proposals received.
Payment Method: Payments will be made in at least two installments, as needed to carry out the program activities.
2. Administrative and National Policy Requirements
Terms and Conditions: Before submitting an application, applicants should review all the terms and conditions and required certifications, which will apply to this award, to ensure that they will be able to comply. These include:
2 CFR 200, 2 CFR 600, Certifications and Assurances, and the Department of State Standard Terms and Conditions, all of which are available at: https://www.state.gov/m/a/ope/index.htm
Note the U.S Flag branding and marking requirements in the Standard Terms and Conditions.
Reporting Requirements: Recipients will be required to submit financial reports and program reports. The award document will specify how often these reports must be submitted.
G. FEDERAL AWARDING AGENCY CONTACTS
If you have any questions about the grant application process, please contact PGO at: Nouakchottgrants@state.gov
Note: We do not provide any pre-consultation for application related questions that are addressed in the NOFO. Once an application has been submitted, State Department officials and staff — both in the Department and at embassies overseas — may not discuss this competition with applicants until the entire proposal review process is completed.
H. OTHER INFORMATION
Guidelines for Budget Justification
Personnel: Describe the wages, salaries, and benefits of temporary or permanent staff who will be working directly for the applicant on the program, and the percentage of their time that will be spent on the program.
Travel: Estimate the costs of travel and per diem for this program. If the program involves international travel, include a brief statement of justification for that travel.
Equipment: Describe any machinery, furniture, or other personal property that is required for the program, which has a useful life of more than one year (or a life longer than the duration of the program), and costs at least $5,000 per unit.
Supplies: List and describe all the items and materials, including any computer devices, that are needed for the program. If an item costs more than $5,000 per unit, then put it in the budget under Equipment.
Contractual: Describe goods and services that the applicant plans to acquire through a contract with a vendor. Also describe any sub-awards to non-profit partners that will help carry out the program activities.
Other Direct Costs: Describe other costs directly associated with the program, which do not fit in the other categories. For example, shipping costs for materials and equipment or applicable taxes. All “Other” or “Miscellaneous” expenses must be itemized and explained.
Indirect Costs: These are costs that cannot be linked directly to the program activities, such as overhead costs needed to help keep the organization operating. If your organization has a Negotiated Indirect Cost Rate (NICRA) and includes NICRA charges in the budget, attach a copy of your latest NICRA. Organizations that have never had a NICRA may request indirect costs of 10% of the modified total direct costs as defined in 2 CFR 200.68.
“Cost Sharing” refers to contributions from the organization or other entities other than the U.S. Embassy. It also includes in-kind contributions such as volunteers’ time and donated venues.
Alcoholic Beverages: Please note that award funds cannot be used for alcoholic beverages.